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Xero Cashbook

What is Xero Cashbook?

Interested in finding out more about Xero Cashbook? What does it mean for your business? Join us as we give you our expert opinion on this offering from Xero, our preferred accounting software company. Click the link to read about our ongoing experience as Xero Bookkeepers. We have current and relevant information about their software. We like Xero because it makes our jobs easier and our work better. Terrific!

In this post, we breakdown what Xero Cashbook is, what it does, and what it should be used for. Enjoy!


Are you interested in Xero Cashbook?

We are glad you are interested in using Xero accounting software! It literally brought Amy, our CEO and founder, back into the Bookkeeping Industry, with its fresh, practical layout and cloud-based functionality. What a piece of software!

Unlike the old days of MYOB or Quickbooks desktop software, where you could pay once and then keep using out-of-date software for years until you were forced to upgrade, Xero uses a subscription model. The upside of the old desktop versions was; cheap accounting software. The downside was the risks and inefficiencies of outdated software. Many people don't understand the benefit of innovating software.

Because Xero subscribers keep paying money every month, Xero can keep innovating their software by keeping it up to date, secure, bug free, and easy to use. Given that your business depends on your finances being up to date and accurate, the subscription fee is a small investment to keep you on top of your business admin. When you can log in and see what you own, what you owe and what you’ve made, with ease, it makes a big difference and can help your business go from struggling to flourishing.

Nice to use, and functional!

Xero Accounting Software has a nice interface that is intuitive and logical. As well as that, it also provides many integration options, such as; Deputy, Clinko, Stripe, Paypal, Receipt Bank and Shopify. This means that whatever software you are already using for taking payments, looking after your receipts, taking bookings for your clients, or managing your team, are all easily connected to Xero, reducing the paper trail, and removing the chances for making mistakes. That makes for Beautiful Business.

Xero is secure, which is essential in keeping your money yours, and stopping fraud and security breaches from occurring. No one wants their house broken in to, and that goes the same for finances too. Keeping your financial data secure is very important; saving you stress, lost time, and the sense of feeling violated with someone getting their hands on all your business's private financial data. 


Why we don't recommend Xero Starter…

What?! Yes, that is right, we don't endorse Xero Starter. We feel that even though it is an entry level version of Xero, which we know and love, it is just too stripped out of the features that actually make Xero the best accounting software for Small Business. You can't simply take a wheel off a bicycle to save money – that second wheel is an important part of the package! Xero Starter loses too many features that we feel are very important for our clients!

We feel that the loss of the features such as being able to reconcile more than 20 bank lines, issue more than 5 tax invoices, and losing out of the cash-coding function, really makes it not worthwhile for most business owners. 

Especially the cash-coding function which allows quicker reconciliations.

Xero Starter is essentially a Xero-lite version of the software that we know and love; which is only available only via your Xero Advisor. The general public don’t have access the software subscription Xero Starter.


What you should use instead of Xero Starter

While no-one is desperate to spend money on things they don't need, investing wisely into tools, equipment and software that are relevant to what you do is a great idea. If you are on your feet all day, getting a good pair of shoes that don't leave you feet and legs tired and achy is the smart choice to make. Likewise, if you run a Small Business, you really need to be able to get a reliable high level view of your finances, manage your compliance, and collaborate with your bookkeeper and accountant. You will save yourself time and effort using this. And money. This is what you want from software!

That is why we recommend using the following so that you can take advantage of features that speed up the work, like cash coding and find-and-recode;

  • Xero Standard ($50 per month): If you have up to 2 employees but are happy to pay manual superannuation, and you don’t need to use multiple currencies.
  • Xero Premium 5 ($65 per month): If you have up to 5 employees and want automated superannuation, of if you need multiple currencies.
  • Xero Premium 10 and above (starting at $75 per month): If you have more than 5 employees you can increase your plan in increments as your team grows.


What kind of business is Xero Cashbook the right solution for?

That’s a great question. As I mentioned at the start, there are smaller plans, called Xero Partner Plans, and these range from $5 to $29 per month. Partner plans include; 

  • Xero Ledger ($5 per month): allows your bookkeeper to keep accounts for small entities that don’t require any bank feeds or invoicing.
  • Xero Non-GST Cashbook ($10 per month): is great if you need bank feeds but don’t need invoicing or GST (ie if you’re not registered for GST and don’t lodge a BAS).
  • Xero GST Cashbook ($19 per month): is great if you need bank feeds and GST but don’t need invoicing.
  • Xero GST Cashbook with Payroll ($29 per month): is great if you need bank feeds, GST and payroll for up to 4 employees, but don’t need invoicing.


That is our take on Xero Cashbook software subscription. Over to you….

Thank you for your time and reading our account of Xero Cashbook software. We hope we have successfully explained why we recommend using Xero Cashbook, Xero Standard or Premium versions instead of Xero Starter. You need to know the differences. No one wants to buy more than they need to. Our article also explains why if you’re on the small end of business that we recommend getting in touch with us. Then we can to get you access to a Xero Cashbook plan to suit your needs.

We have also found that because Xero is one of the best accounting software applications out there, it has actually helped create some trouble! You still need to be a skilled bookkeeper to make Xero work for you. Please read our Common Bookkeeping Mistakes Post, as we show many of the errors that have resulted from inexperienced office staff and even Business Owners getting in over their heads!

Now, part of what we do with Xero is get our clients back up to date with their BAS Lodgements and BAS Preparations, specifically if they have an Overdue BAS Statement. If you have got one (or five…) then please read Overdue BAS Statement? No Stress! for more information about it.

If you are looking for a Melbourne Xero Bookkeeper then please read the Blog Post. We trust that your search is over 🙂

We look forward to hearing from you. Don't be shy if we seem like the Xero Bookkeepers for you!





Amy is also the founder of The Savvy Bookkeeper ~ so if you are a Bookkeeper who needs help increasing you Profit, Freedom and Joy in your business, please get in touch.

If you are interested in engaging with our Bookkeeping services ~ please click here to get in contact.


Thank you for your time, and have a lovely day!


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